Google Workspace tips

You all know by now that every couple of weeks I share my favourite features updates from Google Workspace. There are so many new features brought out regularly that it is not difficult to find some really awesome tips to share with you.

So here’s my most recent roundup

Out of office information will now display when replying to or mentioning a user in a Google Docs comment

In Google Docs, you’ll now see out of office information when replying to or mentioning other users in a comment.

When mentioning a single user in a new comment or thread, you’ll see the OOO banner and information on when they plan to return.

For multi-person threads, you’ll see condensed out of office information. You can select the info icon to view more information on each specific person. 

No action is required, this is now active.

Gmail email suggestions

This feature has been out for a while now but you may not be aware of it if you haven’t turned it on. Which is silly as it’s really cool! As you type an email, Google’s smart compose will make suggestions for the rest of your sentence. The suggestion will appear as a lighter text and you just need to press the tab button to use the suggestion.

To turn it on,  open Gmail and in the top right corner,  click Settings and then See all settings.

Under “General,” scroll down to “Smart Compose.” Select Writing suggestions on or Writing suggestions off. 

Create tasks in Gmail, Calendar, Drive, Docs, Sheets, or Slides

You can now create tasks when you are in any of the above applications. When a to do item comes to mind, you can just click on the task icon at the right side of your screen and add a task for yourself there.

Google Task Icon
Google Task Icon

What I particularly like about tasks is that you can create one directly from an email:

  1. Open Gmail and drag an email into the Tasks window. The task is the email subject.
  2. In the task, a link appears so you can easily reopen the message.
Move a conversation to create a task

In addition to this, you can add a task directly into your calendar. That way, if you don’t get round to completing a task at the planned day and time, it still remains an open task that you can reschedule. Click on a slot in your Google Calendar and just click ‘Task’ to switch it from an event to a task. There you can define what the task is, when it should be done, and which task list it belongs to. You can create your own task lists e.g. Admin, Project Work, etc.

So that’s it, I’d love to hear how you get on if you try any of these features!

Until next time.