Tips for Google Drive

Online storage space can be precious

But not to worry…

No matter how much Google Drive storage you have — the free 15 GB, or a premium 100 GB, or more, files in Google’s native format, like Google Docs and Google Sheets, are “free”.

This means that they don’t count against your storage limit. 

Google Drive can analyze your documents and recommend related websites and images

In any document, go to the menu and click “Tools,” then “Explore.” The Explore sidebar will open with recommended searches and images based on the content of your document. You might see files, images, or information from your Drive that you can use to help finish your work.

You can also type in the search bar to search for a document, presentation, image, chart, or webpage. Search results will show in categories:

  • Web: Info from the web related to your document.
  • Images: Images from the web related to your document.
  • Cloud search: Items from Google Drive and Gmail. To filter by type, click Filter Filter. Your administrator may turn off this option, in which case you can search with Google Drive.
  • Drive: Documents saved in your Google Drive.

Want to see all of the changes your collaborators have made to a document? 

In Google Docs, click “File,” then “Version History” and “See Version History.” You’ll get a sidebar with all the changes in the document and who made them.  You can even restore to a previous version. We have found this to save our backsides in 1 or 2 scenarios and allows you to backtrack if you make some changes by accident, and don’t realise until the next day (or later!).

Have we forgot any?

Let us know –